When it comes to printing, today's businesses are looking for practicality. It has to be simple, fast and secure. That's why software publishers like Doxense are seeking to develop practical solutions for teams.
In this article, we're going to focus on mobility and remote site management. Specifically, if you have several sites, what could be better for your teams than to be able to go anywhere, with a single application that automatically detects nearby printers so they can print their documents with a single click?
That's what we explain in this article dedicated to mobile printing. After that, you'll have all the keys you need to unleash your teams' productivity.
What are the benefits of mobile printing?
First things first... What is mobile printing?
Mobile printing means being able to print wherever I am (whatever equipment I have at my disposal). This type of printing has a number of advantages that make it a practical and effective solution for professional use.
What are the advantages of mobile printing?
Flexibility and mobility
- Remote printing: you can print documents wherever you are, even if your printer is in another office.
- Printing on the move: useful for professionals working outside the office, such as sales staff, who can print documents as they travel to different company sites.
- No need for a computer: printing can be done directly from a smartphone or tablet, eliminating the need for a computer.
Time saving
- Speed: mobile printing lets you print important documents instantly without having to transfer files between different devices.
- Fewer physical connections: no need to physically connect cables between mobile devices and printers.
- Reactivity: you can respond quickly to urgent printing needs without having to return to an office or workstation.
Security
- Secure printing: some printing solutions, such as Watchdoc, offer advanced security options, such as user authentication. This ensures that it is the person printing who actually retrieves the document, thereby guaranteeing data confidentiality.
Saving resources
- Reduced paper waste: with the ability to preview and print only what is needed, paper and ink waste is reduced.
- Efficient management: businesses can better manage their printing resources and reduce the costs associated with unnecessary printing.
High document availability
Definition: High availability (or HA) refers to the ability of a system to be operational and accessible most of the time. In other words, it is the guarantee that the system or device will operate almost all the time without interruptions.
- 100% available: the document is always available, even if all the servers go down, thanks to direct printing.
In short, mobile printing offers a host of advantages that facilitate and optimise the printing process, meeting the needs of modern users for speed, mobility and efficiency. But that's not all! Automated location management can save you a huge amount of time, which is what we'll be looking at next.
Location management: a prerequisite
What is a location?
In the world of printing, a location is a label belonging to a structured list of geographical sites. It is used to physically locate elements of the print fleet (print peripherals, servers, queues, users, etc.). A location can be of the Country, Region, Department, District, Town and Site (or Agency) type.
When implementing a print management solution, it is possible to automate location management.
First of all, you need to define and create the locations manually via the settings, then you can automatically detect the user's location. This means you can print anywhere, without having to install the chosen device - a revolution for users!
What are the benefits of automating location management?
The benefits are numerous and serve the interests of both administrators and users.
On the directors' side :
- Save time and increase efficiency
Automated location management significantly reduces the time spent manually managing print devices. Administrators no longer need to configure each printer individually for each user. Printers can be added, updated or deleted from a single centralised control point.
- Cost reduction
By reducing manual intervention, businesses can cut the costs associated with managing printing peripherals. Less time spent on configuration and maintenance means lower operational costs.
On the user side:
- Flexibility and Mobility
With automated location management, users can print from anywhere without having to configure the printers themselves. This is particularly advantageous for companies with multiple sites or for employees working remotely or on the move. They can access any printer in the organisation without geographical constraints.
Clearly, if your company has multiple sites and is equipped with a print management solution like Watchdoc, users won't have to set anything up if they travel a lot. They'll be able to print easily and without any headaches.
Finally...
Mobility and print management are major assets for optimising your company's productivity. With mobile printing, your teams gain in flexibility, responsiveness and security, enabling them to work more efficiently and dynamically, wherever they are. What's more, automated location management greatly simplifies the task of administrators and gives users more freedom to print wherever they are.
By integrating solutions like Watchdoc, not only do you benefit from mobility and automated management, but you also ensure the high availability of your printing system. This ensures that your teams can always count on a reliable, high-performance printing infrastructure, minimising interruptions and maximising their productivity.
So unleash the productivity of your business by adopting advanced printing solutions that combine practicality, security and high availability. Don't wait any longer to transform your printing processes and give your teams the tools they need to excel.